QuickBooks Database Server Manager


QuickBooks is the software for accounting and bookkeeping developed by Intuit that is a gem for all the small and mid-sized enterprises around the world. Almost every crucial task is accomplished through this software without wasting much time. Sometimes QB users find some error within the system while using it and that irritates the users most of the time especially when it relates to any network connectivity issue like QuickBooks Error 404. That’s why Intuit develops the QuickBooks database server manager. This software will eradicate all the issues that a user could face using multi-user mode.

In this post, you’ll learn how to utilize the QuickBooks database server management updates in this article. You’ll also learn about QuickBooks database server manager update, QuickBooks database server manager download &  installation, and why QuickBooks database server manager stopped.

QuickBooks Database Server Manager

What is QuickBooks Database Server Manager?

It is a remarkable feature of the QuickBooks program; it allows users to gain a foothold by utilizing the multi-user mode. The network file for QB’s company files is created by the QuickBooks Database Server Manager. QB management software is another name for Database Server Manager. Because it creates network data files in no time for the QuickBooks Company files, this sophisticated technology makes life easier.

This software application is also necessary if you want to use several editions of the QuickBooks program. This demonstrates that without this software package, the user is unable to use the multi-user feature. Further, we all understand that a Database server manager is a helpful tool that can be used for a variety of purposes.

What Assistance does QB Database Server Manager Will Give You?

  • With the QuickBooks multi-user mode, this program may scan company files smoothly and effectively.
  • It can self-detect the QB’s company files using the local memory device’s scanning procedure.

Note: This software utility should be saved in the folder where the company files are kept. This may improve the tool’s performance and offer you a more premium experience when using it.

Things to Consider Before Installation

  • This program creates and maintains network file data on the host server system. If you want to operate with different instances of QuickBooks, you’ll need to install both editions of Database Server Manager.
  • When you select to install different versions of QBs Database Server Manager, it will only show you the processes for the different versions. It will not allow you access to the different versions of this program.
  • It is suggested that you arrange the various versions of this utility in a falling chronological sequence. This means that you must install this utility in the sequence listed above, from oldest to latest.
  • You’ll also need to double-check that all of the services running in the Windows interface are also present in the QuickBooks DBXX.
  • If you upgrade to a newer version of QuickBooks, a new user account created if you already have this tool installed.

How To Install Database Manager on System?

How To Install Database Manager on System

We’ve included a step-by-step guide on QuickBooks Database Server Manager download & install underneath. You’ll be able to leverage them if you follow the procedures.

  • Firstly, Download the setup of QBs Database Server Manager from Intuit’s official website.
  • After that, save the downloaded file and then right-click on the installer QuickBooksDatabaseServerManager.exe with your mouse and start the installation process.
  • Now, exit all of the apps and programs that are currently running on the computer.
  • The first thing you must do on this page is hit the Next option. 
  • The terms and conditions window will now appear on the screen. You must carefully read all of the terms and conditions as well as the licensing agreement before selecting the option “I agree” to the terms and license agreement.
  • Then, tap the Next option one more time.
  • Next, choose between Custom or Network.
  • After that, select the kind of installation.
  • On this PC, I’ll be utilizing QuickBooks. And I’ll be telling you about QuickBooks Database Server Managing if you want to run the application on your computer.
  • Further, hit the nail on the head. I won’t be able to use QuickBooks on this computer as much as you want to store the information on the device.
  • Next, grant access by clicking the yes button.
  • Thereafter, fill in the registration number and the product number.
  • Further, follow the installation instructions to go to the computer display and finish the process.
  • After the installation is complete, you must complete the required procedures for repairing the Database Manager.

QuickBooks Database Server Manager Update Procedure

We’ve learned how to download and install the tool on your computer. You’ll want to update this program frequently once you’ve installed it. This may give you the most basic of results. And now, we’ll look at how to upgrade QuickBooks Server Manager.

  • To begin, go to the online official site and download the most recent version of QB software.
  • After the installation is complete, you should restart your computer.
  • Once the servers on the workstations are upgraded, a text notification will appear on your computer display stating that the Company File must be updated to function with the program’s version of QuickBooks Desktop.
  • Now, the changes can change the information and data in the company’s files. As a result, you’ll certainly receive a text message instructing you to create a knowledge backup.
  • After you’ve completed the aforementioned steps, you’ll have access to the QB’s company files.

User Guide For QuickBooks Database Server Manager 

Using this tool server manager is not rocket science, you just have to follow 6 simple steps to make this tool work for you. 

1: Open the Server Manager

Open the Server Manager

  • Firstly,  launch this software program and read the instructions below on how to roll in the hay.
  • To begin, go to the first menu.
  • Now, enter QuickBooks in the Search area and press Enter.
  • Then, look for QuickBooks Database Server Manager in the QuickBooks program.
  • Lastly, open it by tapping on it.

2: Scan The Company File

Scan The Company File

The company files on the computer server will have to be scanned to allow access to the other users. For this, you should follow the instructions below, paying close attention to each one:

  • Initially, search for the option Scan Folders and click it.
  • Now, you must look for the folder containing the company files. If you’re not using this data, you’ll have the option of scanning the entire disk.
  • Finally, touch on the option scan, and you’ll notice the company files getting scanned in the tool’s display area.

Once the scan is complete, all of the company files will be set up and accessible from the multi-user panel mode.

Read: Learn to Automate Password Reset Tool for QuickBooks

3: Add Folder

Add Folder quickbooks server manager

You just need to tap the Add Folder option and then choose the folder that you wish to include. QuickBooks company files are kept in a separate location.

4: Remove Folder

Remove Folder quickbooks server manager

Using the Remove Folder option on the screen, the user can delete any folder which has been added or created previously.

You may also visit: How to Do audit trail removal in Quickbooks

5: Scanning Button

You may scan the folder by clicking the scan button, and then after the completion of the scanning process, you’ll have seen an inventory of QBs company files in the chosen area.

6: The Monitor Drive

The Monitor Drive quickbooks server manager

You’ll use the Monitored Drive Function when uploading new company files, which will allow you to keep the QuickBooks Database Server Manager up to date.

  • To begin, open QuickBooks and then go to the QBs Database Server Manager.
  • Now, look for the Monitored Drive option.
  • Lastly, select Removes and Rename from the drop-down menu. Choose all of the local drives that the user wants to be watched after that.

That’s all there is to it! This debate goes through all of the features of the QuickBooks database server management. Moreover, this modifies the network file for QuickBooks company files. We’ve gathered a lot of information in this post, including how to use QuickBooks database server management, how to install it, and how to update it.

We took a rational approach to combining all of the different themes into a single article. Hopefully, you found the information you were looking for and were happy with the material. If you want more assistance, please visit our website where we have dropped many informatic articles related to QuickBooks.


  1. What is a QuickBooks database server manager?

QuickBooks database server manager takes care of the QuickBooks server folder in a multi-user environment. Without this tool, it would become hard to access the company file. The tool contains a .nd file that regulates the data file on other systems.

  1. Possible solutions for errors emerge while using QBDBMS?

Solutions to fix issues within the QBDBSM are: 

  • Downloading Windows updates. 
  • Verify the hosting settings. 
  • Restart the database server manager service. 
  • Download the Windows firewall updates. 
  • Reinstalling QuickBooks desktop
  1. How important QBDBMS is?
  • One of the best platforms for client-server networks. 
  • Also, serves pear to pear network.