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QuickBooks Balance Sheet

Easy Methods to Create QuickBooks Balance Sheet

You can keep all of your company’s financial information up to date via QuickBooks accounting software. P & L statement, QuickBooks balance sheet, and cash flow statements altogether comprise financial statements. 

These financial statements will assist you in tracking your business prospects and areas for development. This QB Balance Sheet shows your organization’s resources, obligations, and capital contributions from owners at a certain period in time.

In this article, we will learn about the QB balance sheet, its importance, and the work.

Let’s begin!

What is QuickBooks Balance sheet?

A balance sheet or Quickbooks balance sheet is a description of a company’s assets, liabilities, and equity – effectively, it’s a snapshot of your company’s value at a given point in time. Balance sheet items are merely derived by subtracting your obligations (what you owe) from your assets (what you possess or what is owing to you). The end outcome is equity or the value of your firm which can be surely attained if you subtract liabilities from assets.

Cash, bank accounts, trade receivables, investments, inventories, buildings, and equipment are a few examples of assets. The asset value reflected on the Balance Sheet is often known as book value, and it frequently differs from the asset’s true market value. 

Credit card debt, vehicle loans, trade payable, and mortgages are a few examples of liabilities.

QuickBooks Balance Sheet Characteristics in General

Balance sheets are merely based on the fundamental accounting principle of assets equals liabilities plus equity. In Quickbooks, organizations tailor the data to their specific needs, they often contain cash, accounts receivable, fixed assets, and accounts payable, among other things. The Balance Sheet is primarily used to demonstrate to owners, investors, and creditors the capacity of the organization to satisfy debt commitments by describing current liquidity. Moreover, the QuickBooks balance sheet function as a financial report card, highlighting various aspects of the organization that are doing well and those that need to be improved.

After having a brief overview of the balance sheet and its characteristics; let us now understand its importance.

Importance of QuickBooks Balance Sheet

The QuickBooks balance sheet provides information based on the net value of the company. So the most essential item is the balance sheet. It plainly shows you what you have or what you possess. Many of the assets are not priced in accordance with the market. The assets list provides information that shall use to calculate the company’s fair market value. It displays the estimate by deducting the amount owed by the firm from the projected fair asset market value. This determines your company’s net value.

Examples of the components of QB Balance Sheet

Quickbooks balance sheet

The balance sheet QuickBooks comprises of three components, such as assets, liabilities, and equity. Let us have a quick overview of these components in detail:

  • Assets

Assets are the goods that your organization possesses and the money that individuals owe you. In the QuickBooks balance sheet accounts receivable refers to invoices that are awaiting payment from clients. Also, the undeposited funds refer to a clearing account used to consolidate payments into a unified bank deposit. In addition, fixed assets include the company’s buildings and equipment.

  • Liabilities

Liabilities are the amount owed to suppliers and creditors. Trade Payable are overdue invoices owed to vendors. Any instrument finance that the corporation needs to pay will come under the Liabilities section.

  • Equity

QB Balance Sheet adds an item to Open Bal Equity while creating new accounts with an initial balance. This usually happens when you initially build up your firm, and the amount also in Opening Balance Equity will not alter after that.

Retained Earnings are the profits that have accumulated within your organization. This amount on your QuickBooks online balance sheet represents the pending amount at the start of the reporting period. These retained earnings are the same as those on the subsequent balance sheet. Now, add the net income and subtract any owner distributions. 

Moreover, the net income must correspond to the profit and loss statement for the reporting period.

Read: How to Make a Journal Entry in Quickbooks | Easy Guide

QuickBooks Balance Sheet Working

Creating a QuickBooks balance sheet is simple if done correctly. Here are the procedures to follow in order to run your balance sheet in QuickBooks correctly. The procedure is as follows:

  • Firstly, navigate to the left side menu in QB.
  • Then, select the reports option.
  • After that, navigate to the Business Overview section of the reports.
  • Then, select the Balance sheet option.
  • Scroll up to see and alter the balance sheet choice.
  • The balance sheet may then be further customized by selecting the Customize option.
  • The final report will then appear on your screen
  • To acquire the QuickBooks balance sheet report in the format you desire, select one of the options: print, email, or export.

The following are the detailed processes for creating a new balance sheet in your QB Online account:

Step 1: Make a new balance sheet

Create a New QuickBooks Balance Sheet


Here’s how to make a fresh balance sheet in your QB Online account. The steps are as follows:

  • Firstly, select Reports from the left-hand menu.
  • Then, select the Business Overview option as well.
  • After that select the balance sheet option from the drop-down menu.

Step 2: Configure the choice for the Balance Sheet report

Now, move up from the QuickBooks balance sheet to get the basic settings for your QuickBooks balance sheet report.

Set Options for the QuickBooks Balance Sheet Report

Then, fill in the blanks and press the Run Report button. The following details must provide:

  • Report Period:

Select the time period for which you are creating financial statements from the drop-down menu. You may either select a predefined time period or input the start and end dates for a custom period.

  • Display Columns by:

By default, the QB Balance Sheet will just have a unified column for the balances at the end. Balance Sheet QB Online also allows you to select extra columns for intermediate balances, such as quarterly. Choose this option from the drop-down menu. Additional columns can add to divide the balances by customers, vendors, classes, locations, or other categories.

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  • Show Non-Zero  or Active Only: 

The balance sheet displays the rows and columns that are active or actively in use in this accounting period by default. This allows you to avoid having any unneeded items on your balance sheet.

  • Compare Another Period:

The QuickBooks balance sheet allows you to compare balance sheets from different time periods. You can enter a prior period balance sheet balance into a new column for direct comparison. A column displaying the difference between the current and previous periods may also be added. This might be expressed as a monetary or percentage change.

  • Accounting Approach:

You must choose an accounting approach because there are only two options. The two ways are cash basis and accrual basis. Account receivables and payables are part of the accrual accounting technique. This strategy is recommended for use in balance sheets for management purposes. For tax purposes, small enterprises employ the cash basis technique.

  • Run Report:

Click Run report to execute all of your changes.

  • Customize:

Click Customize to make changes to your QuickBooks balance sheet.

  • Save Customization

To save your Quickbooks Balance Sheet settings, you may save all of your adjustments and name your report in Quickbooks Balance Sheet. This personalized Quickbooks Online Balance Sheet is accessible via the Reports tab.

Step 3: Customize your Balance Sheet Further

You can also customize your Balance Sheet Quickbooks Online by clicking the Customize button. There are four sections on the Customize report screen:

  • General

General Customize report

The Customize report begins with this section. The Report period and Accounting methods options in this General section are the same. As a result, any changes made in one should be reflected in the other. You can report numbers in thousands of dollars, omit cents from your Balance Sheet, and select a format for negative numbers in this section.

  • Rows or Columns

Rows or Coloumns QuickBooks Balance sheet

You can choose which columns to include by using the Rows or Columns option. You can also change the column order. The percentage of column option allows you to examine how your total assets are distributed across each asset account. Columns can be reordered by first selecting them and then clicking and dragging them up or down.

  • Filter

Filtering Balance Sheet by Variables in QB

The QuickBooks balance sheet can be filtered by five different variables. Running a Balance Sheet Quickbooks Online by location, customer, vendor, class, and product or service will suffice.

  • Header or Footer

Header and Footer Balance Sheet Options in QB

In QuickBooks Balance Sheet, you can also specify which information should be displayed in the header and footer. You can mark any field that you want to appear on the Quickbooks Balance Sheet with a checkmark. The header’s company or report name can be changed.

When you’re finished configuring the Quickbooks Balance sheet, click the green Run Report button at the bottom of the choices list.

Step 4: Print or send your Balance Sheet through email

Using the top corner icons of the Quickbooks Balance Sheet report, you can print, email, or export your Balance Sheet Quickbooks Online. To know how to print balance sheets in Quickbooks or in order to export, print, or mail a Quickbooks Balance Sheet report, do the following steps:

  • Firstly, click the email icon to send a PDF of your Quickbooks Balance Sheet.
  • By clicking on the printer icon, you can print a copy of your Quickbooks Balance Sheet report.
  • By clicking the drop-down arrow next to the export icon, you can export a PDF file or an Excel spreadsheet.

How Do You Repair an Out-of-Balance Balance Sheet?

Ever thought that the total asset in QuickBooks does not equal the sum of the total liabilities and total equity, thus resulting in out of balance. Thus to resolve an out-of-balance balance sheet in QuickBooks, use the steps listed below:

Solution 1: Restore the Primary Data Damage

To resolve data integrity concerns in QuickBooks, follow the methods outlined below:

  • Use the regular approach to repair the damaged data.
  • Investigate the qbwin.log file for faults and solutions.
  • Run your balance sheet again to double-check your balance and confirm any discrepancies in amounts.
  • Compress the time scope and look for when the balance sheet went out of balance. A problem occurs in QuickBooks.

Solution 2: Look for the date when the balance sheet became out of balance

To locate the transactions that are causing the balance sheet to be out of balance, we must first determine when the report became out of balance.

  • Select Company & Financials from the Reports menu.
  • Choose Customize Report after selecting Balance Sheet Summary.
  • Select All from the Dates drop-down menu on the Display tab.
  • Continue on to the Report Basis section.
  • If the balance sheet is out of balance in accrual, select Accrual. Otherwise, go with Cash.
  • Navigate to the Columns tab and pick Year from the Display column drop-down menu.
  • By comparing Total Assets to Total Liabilities & Equity, you may see where the balance sheet got out of balance.

Solution 3: Check for the transaction that is causing the Balance Sheet Report to be out of balance

  • You must run a custom transaction detail report on the date you discovered that the balance sheet was out of balance.
  • Return to the Reports menu and select Custom Report.
  • Choose Transaction Detail to open the Modify Report window.
  • Look for the Report Date Range section and enter the date the report fell out of balance in the From and To fields. In the Report Basis section, select Accrual or Cash based on the balance sheet.
  • Uncheck the Account, Class, Split, and Clr boxes in the Columns section.
  • Select the Paid Amount column and press OK.
  • The Paid Amount column must equal the final balance. Examine the transactions that add up to the total.

To conclude, this article will make you understand the QuickBooks balance sheet, and its characteristics and significance.
Additionally, through this article, you will be able to understand the various types and components of a Balance Sheet. The operation of the QuickBooks Balance Sheet with all of its options would have satisfied your purpose for reading this. By following all of these steps mentioned above, you can now easily work with QuickBooks Balance Sheet without much hassle.